What is Document Management System
Document management system (DMS) is a software that is used to track and store electronic documents and/or images of paper documents. It is also capable of keeping track of the different versions modified by different users (history tracking). Document management system provides metadata, storage, versioning, security, indexing and retrieval features.
of Document Management System
It is stored for each document, for example Metadata can include the date the document was stored and the identity of the user storing it. The DMS can also extract metadata from the document automatically or prompt the user to add metadata. It may also use optical character recognition on scanned images, or perform text extraction on electronic documents.
This feature attempts to integrate document management directly into other applications, so that users can retrieve existing documents directly from the document management system repository, make changes, and save the changed document back to the repository as a new version and all without leaving the application.
Stores electronic documents,storage of the documents often includes complete management of the documents like where they have to be stored,storage for as long as you want, migration of the documents from one storage media to another (hierarchical storage management) and eventual document destruction.
It primarily involves accepting and processing images of paper documents from scanners or multifunction printers. Optical character recognition (OCR) software is often used, whether integrated into the hardware or as a stand-alone software in order to convert digital images into machine readable text. Optical mark recognition (OMR) software is sometimes used to extract values of check-boxes or bubbles.
It primarily involves accepting and processing images of paper documents from scanners or multifunction printers. Optical character recognition (OCR) software is often used, whether integrated into the hardware or as stand-alone software in order to convert digital images into machine readable text. Capture may also involve accepting electronic documents and other computer-based files.
Here the electronic documents are retrieved from the storage. Although the notion of retrieving a particular document is simple, retrieval in the electronic context can be quite complex and powerful. Flexible retrieval allows the user to specify partial search terms involving the document identifier and/or parts of the expected metadata.
Document Management System
The Document Management Solutions have mechanisms for accessing control and security to protect your documents from an unauthorized access.
A Document Management System will protect your documents and folders from being accessed or modified by potential intruders.
Documents can be accessed remotely and several persons can simultaneously access the same document.
Automatic Document Generation:
Enables you to record all the information that is relevant for producing quotations.
Reduce Quotation Time:
The longer it takes to produce the quotation, the lower margin you make on it.
Generates Invoice Report, Receipt Report, Customer Report, Unpaid Invoices Report, Unbalanced Records.
Document Management Circle
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