Automate inbound & outbound mail tracking, dispatch allocation, smart box, and RTO processes. Gain real-time visibility, reduce costs, and secure your organization’s mail operations.
Your corporate mailroom is the backbone of communication. From policy documents and contracts to courier deliveries and inter-branch communication, every packet counts. But manual mail handling often leads to delays, lost documents, high RTO costs, and lack of visibility.
Imagine a bustling corporate office, where insurance or banking professionals are inundated with thousands of inbound and outbound emails daily.
With the implementation of mailroom automation, the office is transformed. The automation system efficiently sorts, processes, and manages mail.
With Sagar Informatics’ Mailroom Management Software, you get a corporate mailroom solution designed for Indian enterprises. Our system automates every step — from packet entry, dispatch, and proof of delivery to RTO management — while integrating seamlessly with courier partners and supporting multiple branches.
Mailroom Management Software helps organizations handle their documents, customer queries, and courier deliveries in a smooth and organized way.
Departments like Accounts and New Business generate documents. These are printed, packed, and sent to the mailroom for processing.
The documents are entered into the Mailroom Management Software. The system sorts and organizes them for proper dispatch.
Packets are handed over to courier agencies for delivery. Delivery status updates are recorded in the software.
Customers raise queries through Customer Care. These are entered into the software and processed for resolution.
If a packet is undelivered, courier agencies return it. The software updates the RTO status and tracks the physical packet.
The Management Team uses the software to get detailed MIS reports for transparency and decision-making.
The Telecalling Department can also access the software to follow up on deliveries, returns, or customer queries, ensuring nothing is missed.
Easily log and record all incoming packets with sender and receiver details. Automatic SMS and email notifications are sent to recipients, while sensitive documents can be securely stored in lockers with unique passcodes for safe retrieval.
Simplify dispatches with one-step consignor/consignee entry. Automatically generate dispatch labels and airway bills, and track every shipment in real time until proof of delivery is captured.
Capture and record reasons for undelivered packets, log physical returns back into the workflow, and analyze RTO (Return-to-Origin) trends to minimize future return costs.
Store inbound mail and courier packets in a digital Smart Box locker. Each recipient receives a unique SMS or email passcode to collect their items securely and conveniently. This reduces manual handling and ensures accountability for confidential documents.
Track courier invoices and validate charges against actual dispatch data. Eliminate billing errors and achieve measurable cost savings through automated checks.
Manage inter-branch communication and bulk mail distribution on a centralized platform. Role-based access ensures secure and efficient control across multiple locations.
Compare leading courier partners such as Bluedart, Delhivery, and Aramex by rates and delivery timelines. Automatically assign the most cost-effective vendor for each dispatch.
Upload over 100,000+ records using Excel for bulk mail outs. Enjoy smooth operations with batch label and airway bill printing features.
Generate custom MIS reports to monitor delivery status, courier performance, and operational costs. Advanced queries also support audits, compliance, and data-driven decision-making.
Automate mail workflows and save hours of manual effort.
Choose the best courier partner and cut RTO costs.
Audit trails ensure every packet is accounted for.
Real-time dashboards and detailed MIS reporting.
Manage multi-branch operations from one secure platform.
Quick query resolution and timely notifications.
Our mailroom management software is the trusted choice for industry leaders
Built on .NET framework, HTML5, jQuery, JSON, and web services for optimal performance.
Microsoft SQL Server with data encryption for enterprise security.
Responsive web portal for access on desktops, tablets, and smartphones.
Role-based permissions and complete audit logs for accountability.
Our corporate mailroom solution already powers organizations across India, including:
Simplify Mailroom Management for your Business with Mail Room Software
Ready to Transform Your Mailroom Operations?
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